Administrative Assistant (Environmental Company)
Asia Tree Preservation, Ltd.
- Hong Kong
- Permanent
- Full-time
- Perform data entry and maintain accurate records in spreadsheets and databases.
- Handle incoming phone calls from clients, providing professional and friendly assistance, and directing inquiries to the appropriate team members.
- Manage office correspondence, including emails and written communications, with a strong focus on timely and effective responses.
- Assist in scheduling and coordinating appointments, meetings, and events for internal team members and clients.
- Organize and maintain physical and electronic files, ensuring easy access and retrieval of information as needed.
- Take notes during meetings, discussions, and client interactions, providing concise and accurate summaries when required.
- Update client information and service details, ensuring client records are current and
- well-organized.
- Provide general administrative support to various departments, including printing, scanning, and filing documents as needed.
- Assist in the preparation of presentations, reports, and other materials for internal and external use.
- Contribute to the enhancement of office efficiency and effectiveness by recommending process improvements and implementing best practices.
- Collaborate with team members to ensure smooth communication and workflow across different departments.
- Proven experience as an Administrative Assistant or in a similar administrative role is preferred, but entry-level candidates are also encouraged to apply.
- Proficiency in both Cantonese and English, with excellent verbal and written communication skills in both languages.
- Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data entry processes.
- Highly organized, detail-oriented, and able to multitask effectively in a fast-paced environment.
- Ability to handle confidential and sensitive information with the utmost professionalism and discretion.
- Excellent interpersonal skills, with a customer-focused approach to handle client interactions.
- Proactive and self-motivated, with the ability to work both independently and collaboratively as part of a team.
- A passion for environmental conservation and an alignment with the core values of Asia Tree Preservation, Ltd.
- 5 day work week
- 13 month pay (double pay)
- Group medical insurance
- Comfortable and open work environment