Senior Executive Assistant / Executive Assistant (at the rank of Clerk I / II)

• Provide administrative support to academic staff, including managing calendars, scheduling meetings, and organizing departmental events and activities.
• Handle financial matters such as reimbursements, e-procurement and financial reporting.
• Liaise and coordinate with internal units and external organizations to facilitate departmental initiatives.
• Assist in organizing departmental seminars, workshops, and other events.
• Draft and edit formal correspondence, including nominations, recommendation letters, and reports.
• Perform other duties as assigned, which may occasionally include work outside regular office hours.

• Bachelor's degree with at least 5 years of relevant work experience in academic or university administration, preferably with experience in managing academic programs and finance matters; candidate with less experience will be considered as Executive Assistant.
• Strong IT skills and experience in managing complex schedules, events, and administrative workflows.
• Demonstrated ability to prioritize tasks and work independently with meticulous attention to detail.
• Excellent command of both written and spoken English and Chinese (including Cantonese and Putonghua).
• Ability to work independently and efficiently manage multiple priorities under pressure.

The University of Hong Kong