secretary | fintech consultancy | up to 45k

• Create documents, presentations, and spreadsheets using Microsoft Suite.
• Perform general administrative tasks such as proofreading, copying, scanning, and filing.
• Manage incoming messages from emails and other messaging services.
• Assist a diverse client group with various administrative tasks.
• Handle confidential data, make bookings, and prepare materials for events/meetings.
• Maintain internal systems, manage data, and handle office supplies.
• Support matter management and billing processes.
• Prepare correspondence and reports, update clients on fees.
• Administer expenses and invoices for clients.
• Continuously develop skills and attend training.
• Suggest process improvements and seek support when needed.
• Collate marketing materials for social media publication.
• Assist in managing social media accounts/webpage for local publicity.

• Excellent English language skills, both verbal and written. Proficiency in Mandarin is advantageous.
• Minimum of 2 years of secretarial experience in a law firm or professional services firm.
• Proficient in MS Office applications with strong document formatting skills and overall IT literacy.
• Highly committed with a proactive, can-do attitude, going the extra mile to support team success.
• Strong communication skills and ability to anticipate executive needs, being a valuable team player.
• Attention to detail is a must. Organized and capable of managing multiple projects simultaneously.
• Willingness to work flexible hours, including evenings and weekends based on clients' time zones.
• Immediate availability for work is advantageous.
• Marketing experience preferred but not required.

Randstad