Facilities Assistant - West Island School

English Schools Foundation

Hong Kong
Permanent
Full-time

17 days ago

Job Description:West Island School (WIS) is looking for a Facilities Assistant on a full-time basis. This is a permanent full-time position with Medical Coverage and MPF benefits.Role Summary

To assist the Facilities Manager and to ensure resources are utilized effectively and efficiently according to ESF Governance.
Responsible for external and internal hiring requests, which includes coordination of set up, tear down, and post-booking on-site inspections
To proactively identify repair needs and contact relevant contractors and follow through until the repair is completed

Operations:

To coordinate and manage all bookings of the school (both internal and external) and the associated site arrangements. To ensure all paperwork required for bookings is valid and in date and to ensure all the bookings do not clash. After each booking, to ensure the venues are back to daily operational standard
To keep a record of all booking invoices and keep close track of payment status and make sure the Finance Department and Facilities Manager are informed of any issues
To prepare monthly booking schedule and share it with relevant parties
To work closely with the grounds staff team which includes security guards, caretakers, cleaners, gardeners, lifeguards and outside contractors
To support the Facilities Manager as and when required, and act as backup in the absence
To conduct regular site walks and identify possible health and safety hazards and to discuss solutions with Facilities Manager
To ensure that the environment of the school is conducive to teaching and learning (e.g. all classrooms are adequately resourced, clean, well maintained and free from clutter); to be proactive in checking all classrooms and facilities on a regular basis. Also, to make sure all classrooms and facilities are equipped with evacuation maps and lock down checklists.
To act as the secondary contact for all matters relating to the school's site and facilities
To ensure adequate stock levels of supplies are held for general operations e.g. cleaning supplies and to ensure resources are utilized in a cost-effective and efficient manner.
To coordinate site arrangements for all approved school or non-school events on-site
To manage and file all documents and records relating to facilities management of the school (PO, works orders, quotations, certificates, license etc)
To create signs and car parking labels

Development:

To explore energy-saving opportunities for school utilities
Perform other duties and assume accountabilities as apparent or as delegated, including mutually agreed-upon objectives

In situations where you have to be contacted during non-office hours, compensation in the form of "Time in Lieu"(TIL) will be provided.REPORTING TO: Facilities ManagerQualifications & Experience

Secondary Education.
2 years relevant experience in facilities and administration.

Abilities & Knowledge

Ability to follow instructions and established standards
Fluency in oral and written Cantonese & English
Excellent interpersonal, communication & Organizational skills
Ability to work well under time constraints, pressure, and repeated tasks
Ability to solve problems and to work independently
Ability to follow up on issues proactively
Ability to firmly negotiate with contractors and external guests while maintaining a healthy relationship
Good PC skills especially with Excel
A friendly manner in relation to staff and students is essential

Applicants must be permanent Hong Kong residents or possess a valid visa to work in Hong Kong. Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.For enquiries, please contact Rathi NandaKumar @ 28191962 or Email:By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.ESF is an Equal Opportunities EmployerThe English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.SupportStaffFacilitiesSupportStaffAbout Us: The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.
There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have parents who are permanent residents of Hong Kong.
ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma examinations; more than 95% go on to leading universities worldwide.About the Team:West Island School is a world class co-educational IB World School with a leading reputation in Hong Kong. Our school motto “Strength from Diversity” reflects that the school caters for students from over 40 nationalities. The school has a strong focus on developing responsible global citizenship teaching through the UN Sustainable Development Goals. Courage, compassion and service beyond the classroom define our students. We have a reputation for academic excellence and the vast majority of students graduate to a range of leading worldwide universities after completing the IBDP or IBCP programme. In 2020, our average score for the IB Diploma was 37, and 29% of students achieved 40 points or more. Extracurricular activities are offered termly through an extensive CAS programme (Community, Activity and Service). We have a strong focus on pastoral care to support the whole development of young people.

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