Payroll Accounting Executive

• Standardization and simplification of policies and procedures
• Review of existing tools on documentation and information management
• Proposal and implementation of improvement initiatives such as lean, robotics, and ECM
• Accounting duties in respect of payroll and related transactions
• Improvement of GBS presence throughout internal communication channels

• This role is to deliver services in a cost effective and efficient way with the aim to streamline and automate the Payroll Accounting processes.
• Provide timely and efficient payroll accounting-related administrative support to employees and business units, ensuring compliance with relevant legislation, corporate/local policies and industry best practice, throughout the payroll accounting processes, in accordance with the agreed service levels
• Undertake the full range of transactional payroll accounting-related administration responsibilities including but not limited to the following:

• Ensure salary and allowances are paid accurately and timely
• Ensure payments and deduction are made in compliance with the local jurisdictions
• Responsible for tax equalisation and contribution calculation for colleagues with overseas assignments and the filing and reporting of their tax
• Handle monthly provident fund contribution payments and other ad hoc payroll-related payments as required
• Perform account reconciliation and other general accounting work
• Prepare accounting schedules for FIN in the monthly, interim and annual account closing
• Prepare income statement for HK and overseas local tax filing and reporting
• Ensure consistent payroll accounting-related administration support to managers, employees and external parties, within agreed parameters in order to maximize efficiency, effectiveness and confidence
• Administer payroll accounting-related activities within agreed procedures, standards and timescales, as defined by the Service Level Agreements (SLA’s) and Key Performance Indicators (KPI’s)
• Work closely with business units along the Hire to Retire stream
• Support Customer Services by providing FAQs and transcripts on general enquiries and resolving specific payroll accounting-related enquiries escalated from Customer Services
• Apply Lean processes to ensure that GBS meets or exceeds customer requirements
• Participate in process optimization initiatives where needed
• Given the handling of sensitive data, maintain confidentiality and observe data protection and associated guidelines where appropriate

• Tertiary education in business, Accounting, Finance, HR or relevant discipline
• 3 years of experience in general Payroll Accounting administration within Global Business Services / Shared Services environment, less experience will be considered for junior role
• Ability to multi-task between daily operations and project initiatives in a fast-paced environment
• Ability to collect and evaluate data
• Ability to research and analyse information to support decision-making
• Customer-centric
• Competitive skills in Microsoft office
• Experience in using SAP and PeopleSoft is advantageous
• Good influencing and interpersonal skills to collaborate and work with a diverse group of people to meet goals and objectives
• Capability to work independently with strong sense of responsibility
• Strong written and verbal Chinese (Cantonese) and English communication skills
• Open-minded in adopting technologies
• Willingly goes beyond the scope of own role to get work done
• Works smart, taking initiative to do things in a more effective way applying knowledge to improve practices and processes within own service area

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