personal assistant | mnc e-commerce | entry level

• Assisting the CEO directly with their daily tasks
• Managing the CEO's schedule and coordinating meetings
• Creating meeting materials like agendas, minutes, presentations, and reports
• Handling incoming and outgoing communication such as emails, letters, and phone calls, and responding as needed
• Helping with travel arrangements, including flights, accommodations, and restaurant bookings
• Maintaining confidentiality and handling sensitive information professionally
• Managing invoices, receipts, expense claims, and corporate credit card statements
• Greeting and welcoming visitors to our office
• Serving as the main point of contact for office-related matters for staff, guests, and vendors
• Communicating with vendors, contractors, landlords, and building management to ensure a well-equipped office
• Establishing an office supply management system
• Facilitating communication across our three locations and sharing important information with the team
• Providing support to other departments when needed
• Identifying opportunities for process improvement and implementing streamlined administrative procedures
• Assisting with other miscellaneous tasks and projects as required - our team has diverse responsibilities

• Minimum 2 years of experience as a Personal Assistant or Administrative Assistant, preferably in hospitality or luxury.
• Excellent communication skills in English, Cantonese, and Mandarin.
• Strong problem-solving, organizational, and multitasking abilities.
• Client-facing skills and attention to detail.
• Proficiency in Google Workspace and Microsoft Office.
• Great interpersonal skills for effective collaboration.

Randstad