Officer, IT Procurement (fresh graduates are welcome)
Dah Sing Bank
- North Point, Hong Kong
- Permanent
- Full-time
Procure IT equipment, price negotiation, cost budgeting, purchasing coordination, IT asset management, payment process, license keeper and maintenance arrangement.Main Responsibilities:
- Assist IT procurement supervisors, project managers, technical support managers and other IT colleagues to develop project cost budget and give advice on choosing of cost effective hardware and software.
- Provide guidelines and assistance to users on choosing suitable IT products and solutions with no violation to the group standard.
- Guide users to follow the bank guideline for all IT procurement requests.
- Maintain good record keeping for all requests and documentation including inventory list.
- Help establish/ update/ review IT procurement procedures and operations manual.
- Help negotiate with vendors for IT contracts to ensure that the Bank’s interests are protected with clear terms and conditions.
- Handle daily user IT procurement requests and provide technical advice for users to select the best products and services.
- Acquire quotations from vendors under user requested.
- Provide IT Expenditure Approval Form for applicant approval.
- Verify the applicant approval to ensure the authorization.
- Assist on vendor selection process by comparison of products, price, services, warranty and delivery to decide the adequate quotation.
- Gather applicant approval and footnote the rejected quotation for order preparation.
- Responsible for quotation preparation & submission with proved documents to IT Procurement Section Head / IT project manager / Group Head of ITD for ordering approval.
- Process order and coordinate the delivery among applicant, selected vendor and/or related parties such as data centre.
- Liaise with IT Service or Network or Security Team colleagues/ selected vendors to perform the installation.
- Assist Financial Accounting Department to handle related computer invoices including hardware and software purchases, data line, broadband, and maintenance of ATM machine, computer equipment, servers and software license.
- Consolidate related documents to proof the invoice validity to process the payment.
- Handle IT fixed asset addition registration, disposal, transfer and CAPEX depreciation commencement monitoring.
- Update and maintain the expiration maintenance of hardware and software.
- Assist project manager / related ownership to acquire renewal quotations, help in reviewing agreements / contracts for continuing maintenance.
- Select vendor on price comparison with services level (except privilege).
- Provide quotations or IT Expenditure Approval Form to project manager / users for approval.
- Verify the applicant approval to ensure the authorization.
- Take the ownership on vendor renewal process and arranging the prevention checking (if appropriate).
- As the contact point for software registration.
- Consolidate evidence documents such as license certificate, software media, invoice, quotations, cost approval form or related documents to prove the purchased software.
- Centralize and locked all software license at cabinet prevented for any license issue.
- Update and maintain the filing system and proper record of the entry of purchased hardware and software.
- Tertiary education with bachelor degree/ higher diploma (preferably with academic major in IT or supply chain management related disciplines)
- Good knowledge on IT products (hardware/ software/ licensing)
- Ability to tackle ad hoc issues with good problem solving skills
- Good communication and coordination skills with positive and helpful attitude
- Good command of written and spoken English and Chinese
- Able to work under pressure
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