admin assistant | mnc

• Provide general office administrative support such as purchasing stationery, organizing office supplies, business cards, handling mail services, processing expense claims, and invoices.
• Assist in coordinating and facilitating office accommodation, renovation, and maintenance logistics.
• Plan, arrange, and execute company events such as annual dinner, Christmas party, summer carnival, and interactive workshops.
• Provide secretarial assistance to the VP Head of Hong Kong.
• Schedule and arrange internal/external meeting logistics.
• Coordinate and document meetings, including materials and minutes.
• Collaborate proactively and independently with internal and external parties.
• Address staff inquiries.
• Communicate with service providers/suppliers for quotes, conduct cost and service standard analysis, and prepare procurement applications.
• Manage contracts with vendors and service providers.
• Perform assigned ad-hoc projects and tasks.

• Minimum 1 year of experience in office administration.
• Proficient in written and spoken English.
• Skilled in Microsoft Office.
• Attentive to detail and accuracy.
• Effective communication and interpersonal skills.
• Can-do attitude with a willingness to learn.
• Independent, responsible, detail-oriented, and proactive.

Randstad