Occupational Health Coordinator

• Tracking of medical service provider compliance with contract terms
• Support during RFP and contract renewal.
• Verification of billing and payment of medical service providers.

• Act as coordinator for AOD Random Testing
• Support arrangements for random testing.
• Initial verification of all testing records in role of MRO assistant and follow up on testing errors.
• AOD Specimen shipping
• Inventory control of AOD testing materials
• Administration support: organise training / meetings for relevant parties / department; prepare training material and presentation document; processing the payment to services providers / vendors; monitoring and verifying the cost and expenditure
• Ensure and keep track of all the test results and reports to OHS / Head of OH
• Maintain accurate, up to date and complete records of all AOD related testing in the company

• Assign and maintain roster for Occupational Health related training
• Coordination of In-house First Aider programme
• Responsible for arranging speakers and course room booking, enrolment of participants and collection of any relevant course fees.

• Prepare and conduct the cost budget
• Coordinate payment of suppliers, monitor cost and budget
• Prepare training and promotional materials

• Track, input and manage overall departmental budget/forecast.
• Tracking of line items which are out of predicted spending with detailed explanation of higher than expected costs.

• Verifying invoices from medical services providers and other vendors
• Verifying the medical payment with relevant departments; allocating and identifying the payment with other departments
• Preparing the annual budget and quarterly forecasting information; gathering and organizing financial information; monitoring expenditures; identifying variance; implementing corrective actions
• Responsible for recharging of medical shortfalls including coordination of medical loans
• Process medical shortfall deductions/amendments, co-pay and medical loans in HR system.

• Work with GMD OH team to identify areas of improvement
• Participate in analysing, tracking and monitoring medical expenses through medical scorecard & reports.
• Help identify new initiatives that help improve medical service and save medical costs.
• Act as project manager by working with both internal & external parties / stakeholders to deliver results on initiatives that the company decides to pursue.
• Provide support for planning and negotiation process with key CX medical suppliers to manager the cost of medical services for CX group.
• Establish long term working relationships with medical service suppliers, e.g. CX’s Third Party Administrator, to identify areas of improvement for delivery of medical services to CX.
• Prepare, arrange and coordinate the quarterly SC meetings and stakeholder communication meetings.

• Tertiary education or equivalent qualification.
• Minimum 3 years' medical-related administration experiences.
• Understanding of Alcohol and Drug testing and related procedure
• Excellent command of spoken and written English. Spoken and written Chinese (Cantonese and/or Putonghua) is an advantage, but not a must.
• High level of attention to details and problem solving skills
• Strong self-motivation for continuous learning and improvement
• Polished interpersonal and communication skills with the ability to interact in a multicultural environment.
• Sound problem solving, planning and organization skills.
• Able to independently manage and prioritize multiple tasks within defined time constraints.
• High proficiency in MS office suites is essential.

CTgoodjobs