Procurement Officer/ Assistant Procurement Officer

• manage tenders and request-for-quotation exercises for goods and services for various user units;
• guide users through procurement procedures, including preparation of purchase requisition, tender/ quotation specifications, evaluation, recommendation, etc.
• ensure the procurement process in compliance with the College’s regulations and procedures, and relevant applicable procedures;
• serve as the Secretary for Tender Assessment Panel meetings;
• prepare price summaries, quotation reports, meeting minutes, tender board papers, PO, contracts;
• verify funding availability for the tender/quotation award;
• perform supplier management including registration, record updates, supplier performance review;
• handle office supplies purchases (e.g. stationery, name cards), stock control, and payment requisitions;
• coordinate disposal of fixed assets and minor furniture and equipment;
• assist in ERP system development;
• provide procurement data and analysis for management consideration; and
• perform any ad hoc duties as assigned by supervisors.

• hold a Bachelor’s degree with at least 3 years of relevant working experience, preferably gained in the tertiary education or public sector;
• be capable of multi-tasking and work independently with minimal supervision;
• demonstrate strong planning, problem-solving, interpersonal and communication skills;
• be well-organized, detail-minded, self-motivated, and a team player;
• have good command of both written and spoken English and Chinese; and
• be proficient in Microsoft Word and Excel, including advanced functions such as pivot tables and VLOOKUP; Experience in SAP is an advantage.

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