POLYU ACADEMY FOR ARTIFICIAL INTELLIGENCESenior Administrative Manager (Ref. 250826004-IE)DutiesReporting to the Director and the Executive Director of the PolyU Academy for Artificial Intelligence (PAAI), the appointee will be responsible for providing a full range of support services on matters pertinent to artificial intelligence under the purview of the PAAI. The appointee will be required to:(a) provide executive support to the Director and the Executive Director of PAAI in the day-to-day management of PAAI and its constituent research units (to be established);(b) support and assist the Director and the Executive Director of PAAI to promote and support the University's artificial intelligence and enhance the visibility and reputation of the University as a world-leader in its strategic focus areas;(c) provide secretarial service to meetings, committees, working groups and taskforces as assigned by the Director and the Executive Director of PAAI or his delegates;(d) supervise and coach a pool of administrative staff to achieve operational effectiveness to provide professional administrative support to PAAI and its constituent research units (to be established);(e) play a versatile role in leading and overseeing the administrative function to provide professional administrative support to PAAI and its constituent research units (to be established) for a wide spectrum of work related to office administration, research administration, report and presentation preparation, etc.;(f) foster effective communication and relationship between PAAI, its constituent research units (to be established) and other internal and external stakeholders on all matters relating to PAAI; and(g) perform any other duties as assigned by the Director and the Executive Director of PAAI or his delegates.QualificationsApplicants should have:(a) a recognised bachelor’s degree in Business Administration, Management or related field, preferably with qualifications in artificial intelligence or technology management;(b) at least eight years of extensive managerial experience, preferably with hands-on involvement in shared service or administrative support within higher education or R&D sector;(c) the calibre of a good team leader including the ability to build a team from scratch and foster its growth;(d) the ability to translate strategic goals into operational plans and solve complex problems, showcasing excellent analytical and presentation skills;(e) proven experience in planning, organising, and managing tasks, with excellent time management skills to handle multiple responsibilities and deliver high quality results under pressure and within tight deadlines;(f) strong interpersonal skills with the ability to build positive working relationships with stakeholders;(g) a proactive and creative mindset, with a readiness to integrate AI or technologies into daily operations;(h) good computer literacy with proficiency in Microsoft Word, Excel, PowerPoint and Chinese word processing; and(i) an excellent command of both written and spoken English and Chinese, and be able to communicate effectively in Putonghua.Applicants with less experience may be considered for the post of Senior Executive Officer.Conditions of ServiceA highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.ApplicationPlease submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management). Consideration of applications will commence on 9 September 2025 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect. To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.