Recruitment Day: Executive Assistant III(Ward)
- Kowloon, Hong Kong
- $17,053-19,592 per month
- Permanent
- Full-time
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.Key Responsibilities1. Carry out clerical duties in ward, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking.2. Handle patients’ and visitors’ enquiries.3. Maintain medical records, and if required, trace laboratory, radio-diagnostic and other investigation reports.4. Assist in obtaining medical consultation appointments and arranging transport services for patients.5. Perform recording and other administration procedures such as the patient admission and discharge procedures.6. Assist in maintaining inventory of supplies, furniture and equipment and to perform related stores keeping duties.7. Assist in Staff Rostering Systems entering.8. Assist in giving instructions to supporting staff to carry out ward duties.9. Assist in handling feedback and complaints with relevant departments.10. Assist in co-ordination of meetings / training programs, prepare PowerPoint files and draft meeting minutes.11. Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol, patient information such as pamphlets.12. Collect data, compile statistics and conduct simple analysis.13. Support clinical research / education / teaching activities.14. Ordering and handling patients’ diet and ward dispensary items.15. Other related duties as assigned by the supervisor.Entry Requirements1.F.5/ S.5 with (a) or (b) below:(a)HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent;OR(b)5 subjects in HKDSE attaining the level specified below:l Level 2 in English Language and Chinese Language; andl Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent;OR2.F.5/ S.5 with experience.Preferred Attributes1. Willing to work in ward area2. Good at interacting with people with customer service skills3. Able to perform typing and computer operation in MS Office and Chinese word processingRemarks:
For all Applicants1. Please refer to for “Notes to Applicants”.2. Applicants if find suitable, will be employed to undergo 6 months’ structured training. Employment may be terminated if the selected applicant fails to pass the assessment after training.3. Executive Assistant III (Ward) with 2 years’ working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II (Ward) (monthly basic salary HK$19,764 – HK$24,023) subject to passing assessment and selection.4. For more information about this position, please watch the video via the following link5. Retiring / retired Executive Assistant II (Ward) or Clerical Grade staff who possess 2 years’ working experience in a ward environment in Hospital Authority before normal retirement or completion of contract at normal retirement age, if recommended for appointment, will be appointed to the rank of Executive Assistant II (Ward).If you are interested in the above position, please bring along application form HA(G)13, the original and copies of your academic certificates and employment references on the Recruitment Day. Application form HA(G)13 can be downloaded from HA's website( ).9 July 2025(Wednesday)9:30 am – 12:15 pmConference Room,3/F, Block B, Yan Chai Hospital23 July 2025(Wednesday)Meeting Room,5/F, Central Nursing Division, Wai Oi Block, Caritas Medical Centre6 August 2025(Wednesday)5/F, Block M, Princess Margaret Hospital20 August 2025(Wednesday)Meeting Room,5/F, Central Nursing Division, Wai Oi Block, Caritas Medical Centre3 September 2025(Wednesday)Conference Room,3/F, Block B, Yan Chai Hospital17 September 2025(Wednesday)5/F, Block M, Princess Margaret Hospital*Please note that if there is Tropical Cyclone Warning Signal No. 8 or above / Black Rainstorm Warning Signal / Extreme Condition hoisted and is lowered at or before 7:30 am on the interview day, selection interview would be proceeded. Otherwise, the selection interview would be cancelled.For enquiries, please telephone 2990 4204 or 2990 4198.QualificationsPlease DO NOT submit application online.