Project Manager - Events

• A leader in their Industry
• excellent career prospects

• Lead the end-to-end planning of events from concept to post-event evaluation, ensuring alignment with institutional goals.
• Manage physical, hybrid, and virtual events, adapting formats to suit audience needs and engagement objectives.
• Oversee venue sourcing, vendor negotiations, catering, AV setup, permits, and guest registration systems.
• Develop event timelines, run sheets, and checklists to ensure smooth execution and contingency preparedness.
• Collaborate with internal departments (marketing, admissions, academic teams, alumni relations) to align event objectives.
• Act as the primary liaison for external partners, sponsors, vendors, and VIP guests.
• Work with the marketing team to develop integrated promotional campaigns across social media, email, print, and web.
• Create and manage event content, including invitations, programs, signage, and post-event communications.
• Ensure consistent brand messaging and visual identity across all event materials.
• Develop and manage event budgets, ensuring cost-effectiveness and alignment with financial guidelines.
• Prepare post-event reports, including feedback analysis and recommendations for future improvements.
• Ensure all events comply with institutional policies, health and safety regulations, and local legal requirements.
• Develop risk assessments, emergency protocols, and insurance coverage where applicable.
• Maintain accurate records of contracts, permits, and vendor agreements.

• Bachelor's degree in Event Management, Marketing, Communications, or a related field.
• 5 years of experience in event or project management, preferably in the education, non-profit, or public sector.
• Fluency in English, Cantonese and Mandarin
• Proven ability to manage multiple projects simultaneously under tight deadlines.
• Proven project management skills
• Excellent written and verbal communication skills in English and Cantonese; Mandarin is a plus.
• Familiarity with CRM systems (e.g., Salesforce, HubSpot) and digital marketing tools (e.g., Mailchimp, Meta Ads Manager) is advantageous.
• Passion for education, student engagement, and community building.
• Creative thinker with a strong eye for detail, design, and user experience.
• Comfortable working in fast-paced, cross-functional environments.
• Experience working with international schools, universities, or education expos is highly desirable.
• Ability to work evenings or weekends occasionally for event coverage.

Michael Page