Administrative Assistant

Hong Kong
Permanent
Full-time

28 days ago
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We are seeking a highly organized and detail-orientedAdministrative Assistantto ensure the smooth operation of our client's office. The ideal candidate will provide administrative support to staff, manage office logistics, and maintain efficient workflows. This role requires excellent communication skills, proficiency in office software, and the ability to multitask in a fast-paced environment.Key Responsibilities:Administrative SupportManage front desk operations, including greeting visitors, answering phone calls, and directing inquiries.Handle correspondence, including emails, letters, and internal memos.Assist in scheduling meetings, booking conference rooms, and preparing meeting materials and company events.Maintain and organize filing systems.Office OperationsOrder and maintain office supplies, equipment, and inventory.Process invoices, expense reports, and petty cash reconciliations.Coordinate with vendors and service providers for office maintenance.Ensure the office environment is clean, organized, and professional.Staff SupportAssist with onboarding new employees (e.g., preparing workstations, distributing access cards).Provide general administrative support to staff and managers as needed.Facilitate cross-department communication to promote collaboration.Perform ad hoc tasks as assigned by management.Qualifications & SkillsDiploma in Office Administration, Business, or related field2-4 years in office administration, reception, or similar roles.Technical Skills: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Strong organizational and time-management abilities.Excellent verbal and written communication.Ability to work independently and as part of a team.Discretion when handling confidential information.Languages: Fluency in Cantonese, English and Mandarin.Job Code: VN/63171For further information, please kindly contact Vien Ng or email your details across toPersonal data collected will be used for recruitment purposes onlyBy applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policyhttps://www.charlottefrank.com/privacy-policyPlease note that only shortlisted candidates will be contacted

Charlotte Frank