Our client, an Investment Bank, is looking for high-caliber person to fill the position.工作職責
Manage day-to-day soft services operations including, but not limited to, reception and helpdesk services, access card management, event coordination, office supply and pantry procurement.
Coach and supervise Office Assistants to ensure consistent, high-quality service delivery.
Source products and services in line with company policy, conduct cost comparisons and prepare procurement proposals.
Draft, review, and facilitate contract documentation, including vendor negotiations and coordination with internal stakeholders.
Manage external service providers and ensure compliance with contractual terms and service level agreements (SLAs).
Initiate and monitor onboarding process and ongoing management for vendors, ensuring due diligence, risk assessments, and compliance with internal governance and regulatory requirements.
Prepare, validate and track purchase requests and invoices with accuracy and timeliness.
Review and update Work Instructions periodically. Identify and implement process improvements to enhance operational efficiency and service quality.
Support other duties as assigned.
Maintain a professional appearance and welcoming demeanor at all times, adhering to the business attire dress code.
工作要求
Minimum of 2 years’ experience in facilities management or office administration, preferably within corporate or banking sectors.
Demonstrated experience in front-of-house or reception services.
Familiarity with procurement, vendor coordination, and inventory management.
Experience in corporate event planning.
Skilled in helpdesk coordination and follow-through.
Excellent interpersonal, communication, and multitasking abilities.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Fluent in English, Cantonese, and Mandarin.
Quick learner with a growth mindset, adaptable to a risk-aware environment.
