Executive Officer / Senior Executive Officer

• Assist the Director of QA with resource allocation and planning the work schedule for the Quality Office;
• Perform secretarial duties for the Quality Office, such as preparing the President QA report and other QA documents;
• Provide assistance with the administration of the Quality Office and the preparation of Quality Assurance documents, including the faculty / programme QA review report and QA survey summary report etc.;
• Coordinate various supportive tasks related to the quality assurance of the college, such as organizing quality assurance workshops and seminars;
• Assist in coordinating activities related to accreditation exercises (e.g. LPA, Re-LPA, PIR) and PC/QC meetings;
• Help maintain proper records of QA documents (e.g. QA proposals, QC meeting minutes, QA policies and procedures);
• Provide administrative support, conduct data analysis, and prepare survey reports for various stakeholder surveys conducted by the Quality Office (e.g. course evaluation survey, graduate employment survey, programme effectiveness survey);
• Perform any other duties assigned by the Director of Quality Assurance.

• A recognized bachelor’s degree;
• (i) At least one years of solid administrative experience, preferably in a tertiary institution setting for positions of Executive Officer;
• (ii) At least three years of solid administrative experience, preferably in a tertiary institution setting for positions of Senior Executive Officer;
• Good command of both written and spoken English and Chinese, and knowledge of Putonghua;
• Proficiency in computer applications including MS Word, Excel, PowerPoint and Chinese word processing;
• Strong interpersonal, administrative, and problem-solving skills;
• Possess the ability to prioritize multiple tasks efficiently to meet strict deadlines with minimal supervision;
• Able to supervise work of junior administrative staff, attentive to details, highly self-motivated, responsible and a team player.

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