Personal Assistant to Head of Primary - Discovery College

English Schools Foundation

  • Hong Kong
  • Permanent
  • Full-time
  • 12 days ago
Job Description:Discovery College is searching for a PA to Head of Primary starting from May 2024. The ideal candidate would be devising and maintaining office systems to deal efficiently with paper flow, liaising with parents, suppliers and other staff, and maintaining communication with stakeholders.Job SummaryTo support the Head of Primary in the fulfilment and execution of duties. The PA will assist the Head of Primary to ensure the smooth establishment and running of the school. The role will entail a high degree of independent work that will require setting goals and tasks that will be approved and confirmed by the Head of Primary.Key Responsibilities
  • Devising and maintaining office systems to deal efficiently with paper flow
  • Any other tasks as negotiated with the Head of Primary
  • Timetabling
  • Standing in for the Head of Primary and making decisions where appropriate
  • Liaising with parents, suppliers and other staff
  • Organising and attending meetings, and ensuring the Head of Primary is well-prepared
  • Carrying out background research and presenting findings
  • Dealing with correspondence, writing letters and taking dictation and minutes
  • Dealing with incoming emails, faxes and post
  • Organising and maintaining diaries and making appointments
  • Welcoming and looking after visitors
  • Screening telephone calls, enquiries and requests, and handling them when appropriate
  • Communication with stakeholders
RequirementsMinimum typical education:
  • Tertiary education in Secretarial or Office Administration course or equivalent
Minimum typical experience:
  • 3-4 of years secretarial or administrative support experience
  • Previously working in a school would be an advantage
Core Professional/Technical Competencies required:
  • Proficiency in MS Word, Excel and Other Microsoft applications
  • Ability to compose routine letters following established standards
  • Applies competent office administration skills
  • Excellent interpersonal & organisational skills
  • Fluency in oral and written English, and knowledge of Cantonese is desirable
Development/Training to support role competencies:
  • Excellent communication and interpersonal skills
  • Proactive and customer-oriented
  • Planning & Organisational Skills
  • Able to contribute to a team and work independently & follow up cases
Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.For enquiries, please contact Keely Cheong at .Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.ESF is an Equal Opportunities EmployerThe English Schools Foundation (ESF) is fully committed to providing equal employment opportunity. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.SupportStaffFinAcAdSupportStaffAbout Us: The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.
There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have parents who are permanent residents of Hong Kong.
ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma examinations; more than 95% go on to leading universities worldwide.About the Team: Grow. Discover. Dream. This vision statement, created by the College community when the school was founded in 2007, recognizes Discovery College's belief that students should be independent, critical and creative thinkers equipped with the skills, attitudes and values to contribute positively in this complex world in which we live.
The College strongly supports all subject areas with a robust academic curriculum, including the performing and creative arts, design and ICT. Technology is embedded across the curriculum, supported by a number of digital literacy staff and a 1:1 laptop programme from Year 6 onwards.
The College's facilities are second to none, with an award-winning design that incorporates an exceptional performing arts centre, gymnasium spaces, 25m rooftop heated swimming pool, library, science labs and design technology rooms.

English Schools Foundation