Project Administrative Supervisor

Hong Kong
Permanent
Full-time

1 month ago

Job Category: Business Services and Administration Generalist/MultidisciplineJob Description:CLPe Solutions Limited (formerly CLP Engineering Limited), incorporated in Hong Kong in 1985, is a wholly-owned subsidiary of CLP Holdings Limited with extensive experience in providing total energy solution. The company undertakes a variety of services including energy management solutions, distributed energy as well as power engineering, infrastructure and facilities management in Hong Kong and Mainland China with the focus on the Greater Bay Area (GBA).We are looking for an energetic and dedicated candidate to join the Contracting Business Department of CLPe Solutions Limited. Key responsibilities include:Monitor and analyze the transaction records of staff airport permits and airport vehicle permits and prepare report to the managementControl and monitor the process of airport permit application and provide report of the airport restricted area permits and vehicle permits to AA Permit OfficeResponsible for the Airport Authority's annual audit exercise and ensuring that all internal procedures met Airport Authority requirements. In addition, responsible for analyzing data to identify areas for improvement and implementing strategies to reduce cases of noncompliancePlan schedule and advise project managers for Graduated Trainee trainings arrangement and vehicles replacementReview and analysis the admin expense via Oracle and provide the admin expense report for the managementOrganize trainings and sharing including internal and external parties, act as a training coordinator to develop a training plan for all staff, including organizing a training plan for all staff to fulfil SHEQ or Airport authority requirements. Line up external vendors to organize training to fit department-specific needsPrepare reports on analysing turnover, overtime, and leave data to identify trends and areas for improvement. This data-driven approach will help tailor interventions to address specific needs and ultimately enhance employee satisfaction and retentionSupport departmental initiatives to improve well-being, such as designing a healthy workplace through office renovation and organizing recreation activities for frontline staff, such as Christmas Party and volunteer activitiesMaintain the communicate with external property management offices for negotiating and resolving office rental related issuesProvide guidance and necessary trainings to team members regarding company policies to ensure they are fully complying withDemonstrate a strong commitment to CLP's culture and align with the company's Health, Safety, Security, Environment and Quality (HSSEQ) standards and Data Protection PolicyRequirements

University degree or equivalent, with a minimum of 5 years relevant working experience in office administrative work, permit control and monitoring, staff leaves and working hour monitoring.
Familiar with PC applications, with knowledge in Oracle system related to staff working hours and leaves processing
Familiar with airport permit control procedures and company policies
Extensive managerial experience in leading teams
Proficiency in spoken Cantonese / written Chinese and English
Good interpersonal and supervisory skills
Experience of working in airport area is preferable

CLP

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