Secretary
- Kwun Tong, Hong Kong
- Permanent
- Full-time
- Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
- Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
- Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term
1. Administrative Support:
- Provide administrative support, including managing schedules, coordinating meetings, and preparing necessary materials.
- Handle all correspondence, ensuring timely responses and appropriate follow-ups.
- Schedule and organize meetings, conferences, and travel arrangements for executives.
- Prepare agendas, take minutes, and distribute them to relevant parties.
- Prepare and edit reports, presentations, and other documents as required.
- Maintain accurate records and files, ensuring confidentiality and security of sensitive information.
- Act as a liaison between executives and internal/external stakeholders.
- Manage and prioritize the flow of information, ensuring executives are kept informed of pertinent issues.
- Assist in the planning and execution of special projects.
- Monitor project timelines and deliverables, ensuring deadlines are met.
- Oversee the maintenance of office supplies and equipment.
- Ensure the office operates smoothly and efficiently.
- Organize and coordinate corporate events, meetings, and functions.
- Confidentiality and Discretion:
- Handle all matters with the utmost confidentiality and discretion.
- Ensure sensitive information is protected and only disclosed to authorized individuals.
- Stakeholder Management:
- Build and maintain strong relationships with internal and external stakeholders.
- Multitasking and Prioritization:
- Manage multiple tasks and projects simultaneously, prioritizing effectively to meet deadlines.
- Adapt to changing priorities and demands with flexibility and resilience.
Stakeholder Management
MS Office
OrganisationQualificationsEDUCATION DIPLOMA OR ABOVE IN ADMINISTRATION, BUSINESS MANAGEMENT OR RELATED DISCIPLINE;
LANGUAGES VERBAL AND WRITTEN CANTONESE, ENGLISH
VERBAL MANDARIN IS HIGHLY PREFERREDWhat we offer
In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.
- Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
- Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
- Flexible working options based around home and office locations, with flexible working patterns.
- Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
- A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
- Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.
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