Company Secretarial Assistant

Swire

  • Quarry Bay, Hong Kong
  • Permanent
  • Full-time
  • 4 days ago
A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Limited.A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Company Secretary's Department is now inviting candidates to apply for the following position:Company Secretarial AssistantThe job holder supports in providing a full spectrum of company secretarial services to the dedicated Swire Group’s listed companies and subsidiaries in various jurisdictions.Responsibilities:
  • Prepare company secretarial documentation and arrange for statutory filings in a timely manner
  • Monitor, update and maintain database and corporate records, such as minute book, registers, agreements, etc., in compliance with applicable laws and regulations
  • Assist in preparation, on-site support and follow-up for board and committee meetings, and annual general meetings, including meeting packs and board resolutions
  • Liaise with offshore service agents to handle statutory filing requirements and KYC processes for various jurisdictions such as BVI and Cayman Islands
  • Manage companies’ bank accounts, including handling signatories changes, authorisation limits and KYC requests
  • Support engagement activities with banks, shareholders and other stakeholders
  • Assist in establishing, winding up and restructuring companies as needed
  • Provide clerical support and perform ad hoc assignments as assigned
To be successful in this role, you must have:
  • Bachelor’s degree or above in Corporate Governance, Translation, Business Administration or other relevant disciplines
  • Preferably a student membership of the Hong Kong Chartered Governance Institute (HKCGI)
  • At least 1 year of company secretarial experience. Fresh graduates will also be considered
  • Sound proficiency in Microsoft Office Suite
  • Experience in database management. Knowledge of using Viewpoint and Boardvantage would be an advantage
  • Strong interpersonal skills and the ability to work well with people at all levels
  • Attention to detail and a proactive approach to problem-solving
  • Good command of verbal and written English and Chinese (Putonghua and Cantonese)
Application:At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates.Application deadline: 26 September 2025The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.

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