Our client, a highly respected and well-established global investment management firm with a strong track record and a stable team, is looking for a polished, professional, and highly efficient Receptionist/Facilities Coordinator to provide support to one of their teams. In this role, you will connect with industry leaders and professionals to advance your career. You will also have opportunities for internal growth and advancement!Key Responsibilities:Welcome all guests, clients, and vendors cordially, ensuring a professional and hospitable environment.Manage incoming and outgoing mail, and distribution of deliveries.Assist departments in clerical tasks such as document preparation, photocopying, and filing.Maintain office supply inventory and manage office equipment.Support the organization and facilitation of company events and activities.Coordinate with building management for maintenance, repairs, and facility-related queries. Ensure safety and cleanliness throughout the officeSupport for efficient functioning of the office space, including conference room scheduling and workspace assignments.Administer company access cards for employees and guests, ensuring security protocols are followed. Maintain accurate records. Coordinate with security staff as needed.Assisting with onboarding preparation and new hire managementRequirements:Bachelor's degree preferredMinimum 2-3 years of experience in a front office/receptionist role, experience as a facility coordinator is a plusExcellent verbal and written communication skills in English and Chinese languagesProfessional demeanour with strong interpersonal skillsAttention to detail and problem-solving abilitiesAbility to multitask and prioritize workload efficientlyProficiency in Microsoft Office Suite (Word, Excel, Outlook)Commitment to the highest ethical standardsJob Code: SM/56708For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.comPersonal data collected will be used for recruitment purposes onlyBy applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy PolicyPlease note that only shortlisted candidates will be contacted
