Administration Executive, Executive Office

Carlyle & Co.

  • Hong Kong
  • Permanent
  • Full-time
  • 18 days ago
OUR PURPOSE AND CULTUREWe are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact.As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling. Together, we Make the Place.THE TEAMYou will be part of the Executive Office team, supporting the CEO and senior leadership in driving strategic initiatives and operational excellence. Reporting directly to the Executive Office leadership, this role collaborates closely with internal stakeholders across departments and external partners to ensure seamless execution of high-impact engagements.YOUR ROLEAs an Executive Office Administrator, you will play a pivotal role in enabling the success of our leadership team. You will be the organizational backbone of the Executive Office, ensuring smooth coordination of meetings, events, and administrative processes. Your contributions will directly support the CEO’s agenda and help shape the experience of our associates through well-executed communications and events.HOW YOU’LL MAKE THE PLACE
  • Coordinate meetings chaired by the CEO’s Executive Office, including scheduling, agenda preparation, minute-taking, and technical support.
  • Assist with calendar management, travel arrangements, and expense claims for the Executive Office team.
  • Organize major internal events such as town halls and CEO Fireside Chats.
  • Support budget coordination and tracking for the Executive Office.
  • Deliver documents and communications with accuracy and timeliness.
  • Provide logistical support for leadership engagements and cross-functional initiatives.
COULD THIS BE YOU?
  • You bring at least 3 years of administrative experience supporting senior executives, ideally within a multinational organization.
  • You are fluent in English, Cantonese, and Mandarin, and communicate with clarity and professionalism across diverse audiences.
  • You are highly organized and detail-oriented, with a strong sense of responsibility and the ability to manage multiple priorities.
  • You thrive in fast-paced environments and demonstrate agility and composure under pressure.
  • You are a proactive team player who can also work independently with minimal supervision.
  • You are confident in managing schedules, resolving conflicts, and acting as a reliable gatekeeper for the Executive Office.
  • You are proficient in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, SharePoint, and Teams.
  • You bring strong interpersonal skills and a collaborative mindset, enabling you to build trusted relationships across the organization.
OUR COMMITMENT TO YOUAt Rosewood Hotel Group, your voice is heard – and valued. We’re a community that encourages associates to be themselves, not fit into a fixed culture, and this philosophy shines through in our commitments to reflect and honor the history, culture and geography of our destinations. We’re not only committed to building and nurturing genuine, long-lasting relationships but to transforming them – and our Diversity, Equity and Inclusion (DEI) strategy helps put these principles into practice.

Carlyle & Co.