Executive Assistant to C-suites| up to 48K
Ambition
- Hong Kong
- $48,000 per month
- Permanent
- Full-time
We are seeking a highly skilled and organized Executive Assistant to provide comprehensive support to the CEO and President of our organization. The Executive Assistant will play a critical role in managing the day-to-day operations of the executive office and facilitating effective communication between the executive team and internal/external stakeholders. Fluency in both English and Chinese is essential for this role, as strong communication skills in both languages are required.
Responsibilities:Administrative Support:
- Manage the CEO and President's calendar, schedule appointments, and coordinate meetings, ensuring efficient use of their time.
- Prepare meeting materials, agendas, and presentations, and take accurate minutes during meetings.
- Handle travel arrangements, including flight bookings, hotel accommodations, and visa arrangements.
- Process expense reports and maintain records of receipts and reimbursements.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Assist with general office management tasks, such as ordering supplies and maintaining office equipment.
- Act as a liaison between the CEO and President and internal/external stakeholders, ensuring effective and timely communication.
- Draft and proofread correspondence, emails, reports, and other documents in both English and Chinese.
- Translate documents, communications, and presentations from English to Chinese, and vice versa.
- Handle phone calls, inquiries, and requests, and direct them to the appropriate contacts.
- Maintain an organized filing system for documents and records.
- Coordinate and schedule executive meetings, including preparing agendas, arranging logistics, and ensuring all necessary materials are available.
- Attend meetings, take accurate minutes, and distribute meeting minutes and follow-up action items.
- Follow up on action items and deadlines to ensure completion and provide status updates to the CEO and President.
- Prepare and distribute reports, presentations, and other materials as needed.
- Support the CEO and President in special projects, research, and initiatives as assigned.
- Conduct research, gather data, and prepare reports or presentations for strategic decision-making.
- Coordinate and collaborate with other departments and team members to ensure project success.
- Bachelor's degree or equivalent experience.
- Proven experience as an Executive Assistant or similar role supporting senior executives.
- Excellent communication skills in both English and Chinese (Mandarin and/or Cantonese).
- Proficient in written and spoken English and Chinese, with the ability to translate between the two languages.
- Strong organizational and time-management skills, with the ability to prioritize and multitask effectively.
- Attention to detail and the ability to maintain accuracy in a fast-paced environment.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Discretion in handling confidential information and ability to maintain utmost confidentiality.
- Professionalism, adaptability, and the ability to work independently and collaboratively.
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