Administrative Assistant/Secretary

ExcelNet

  • Hong Kong
  • $30,000-38,000 per month
  • Permanent
  • Full-time
  • 6 days ago
Job DescriptionOur client is dedicated to creating chemistry for a sustainable future. They successfully blend economic growth with environmental stewardship and social responsibility. Their diverse portfolio includes six key segments: Chemicals, Materials, Industrial Solutions, Surface Technologies, Nutrition & Care, and Agricultural Solutions. The Asia Pacific regional headquarters is situated in Hong Kong, employing 300 individuals as of the end of 2023. They are now seeking high-caliber candidates to join their team.Objectives of the PositionYou will:Provide a full spectrum of secretarial support to the Senior Vice President and Vice President of Global Technology, Investments & Supply Chain, including tasks such as business travels, scheduling and other tasks that may involve confidential information
Support the Global Technology, Investments & Supply Chain team with comprehensive administrative support
Perform general office duties and assist with ad-hoc projects/other tasks as requiredJob ResponsibilitiesSecretarial SupportProvide secretarial and administrative support to senior executives and the team
Oversee and manage day-to-day operations of the business unit, including office administration, IT and meeting arrangements
Handle confidential information, files, and materials to ensure information security and proper usage
Maintain the supervisor's appointments, calendars, and business travel arrangements, including hotel accommodations, ticketing, and travel document applications
Provide backup support to other secretaries when necessaryDepartment Administrative SupportProvide logistic and event support for regional workshops or virtual events, including invitation, logistics, meal arrangements, visa applications, and participants' hotel reservations
Support the team with tasks such as internal communication and intranet updatesCost AccountingManage the travel budget for the regional business management team
Provide regular updates on discretionary costs
Assist in implementing company policies and proceduresGeneral Office ManagementCheck and maintain general supplies and stationery for the department or unit regularly
Coordinate with the Finance department for invoice payment, expense reimbursement, budget consolidation, and analysis
Assist in new staff orientation, team building activities, and celebration events as requiredRequirementsBachelor's degree in business administration/management or a related discipline
Minimum 3 to 5 years of relevant experience, preferably in a multinational environment or in a team support role
Excellent command of written and spoken English
Proficiency in Microsoft Office applications
Attention to details, maturity, ability to work well in a team, and the ability to work under pressureInterested parties please send full CV and expected salary by click “Quick apply”Personal data provided by job applicants will be used strictly for recruitment purpose only.Employer questions
Your application will include the following questions:
Which of the following statements best describes your right to work in Hong Kong?
Do you have secretarial experience?
Which of the following Microsoft Office products are you experienced with?
How many years’ experience do you have as an office administrator?

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