Communications & Events Administrator

Stanley, Hong Kong
Permanent
Full-time

13 days ago

The International Montessori School (IMS) was founded to enable each child to develop his or her own individual gifts and talents within a caring, supportive and respectful learning community. IMS provides the highest quality education possible with a strong emphasis on the academics, in a child-oriented, creative and dual language (English & Mandarin) Montessori learning environment.A Natural Way to Learn... 培育探索精神發揮學習潛能We are located on four campuses serving children from Toddlers through Elementary Years using the individualized Montessori pedagogy:

Stanley Campus:Ma Hang Estate, Phase III Stanley, Hong Kong (off Stanley Plaza)
South Horizons Campus: G/F 23-23A, Phase III South Horizons, Ap Lei Chau, Hong Kong
Mid-Levels Campus: Mezzanine Entrance, Tung Fai Gardens, 17 Po Yan Street, Sheung Wan, Hong Kong
Aldrich Bay Campus: G/F, i-UniQ Grand, No. 155 Shau Kei Wan Road, Hong Kong

Job DescriptionWe are now looking for a seasoned Communications & Events Administrator to join our team. Your direct responsibilities include managing both internal and external parent-school communications, organising and co-ordinating the school events and activities. Planning the yearly school calendar across all faculty, as well as project managing the diversified annual school events and activities.You must have:

Preferred 2-3 years relevant experience in an operations or a liaison and administrative role, fresh grads are also welcome.
A fluent knowledge in written and spoken English and Chinese (Cantonese required, Putonghua is a definite advantage)
Hands-on experience using Microsoft Office (Word, Excel, PowerPoint), Google Apps (Document, Sheets, Slides, Analytics, Gmail, Forms), Jotform, HTML and Email editing tools
Strong organisational skills, being able to work effectively and diligently with internal and external parties
Cross-team collaboration and networking initiatives
Ability to learn new software and programmes
Experience of working in an administrative role within the education sector is a plus
Excellent interpersonal skills providing effective communication and negotiation skills
Self-motivated, detail-oriented with a positive attitude, quick-thinker, having a strong sense of responsibility, ethics, integrity and ownership
Able to work independently and as a good team player
Able to multi-task and work on several projects at the same time
Willing to work out of hours and beyond schedule when necessary

You will:

Prepare and record all internal communications related to school-wide events following the brand guidelines
Liaise with media partners and monitor marketing activities
Coordinate materials, feature articles and/or interviews for media partners
Lead and manage the logistics of school events
Organize and plan for the yearly school calendar
Manage and support the Summer Programme, from developing new relationships to monitoring the quality of the existing ones
Liaise with Campus Head and Facilities Manager on facilities rental
Organize the schedule and logistics of School events and work in collaboration with the School Founders, faculty leaders and facilities manager on the programme details as well as assisting on logistics and marketing plan
Support in the organization of several Marketing and Fundraising events throughout the year
Administer, set up, implement and attend agreed exhibitions and events in order to promote IMS
Coordinate the internal school communications through the Engage Portal System and liaise with different campus and event champions to ensure school notice emails are prepared in advance and ready to go out in a timely manner according to the School Communications schedule
Manage the Google forms, Jotform, Mailchimp, Surverymonkey and Regonline accounts
Perform other duties as assigned

Why IMS?You want to have a job you’re actually eager to come to every single day, with people that will inspire and challenge you. This is an outstanding opportunity to see your projects and efforts come to fruition, and feel real ownership on the job.PerksSunny space in beautiful Stanley with one of the best views in HK, you’ll feel on holidays every single day!A fantastic work environment with lots of learning opportunitiesNot two days are the same when you work on education, prepare to be wowed, moved and inspired on a weekly basisLocation: Stanley CampusInterested parties please send full resume with availability and expected salary by clicking "APPLY NOW".Personal data collected will be used for recruitment purpose only.

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