Secretary (1 year Contract)
Advance Resources Consulting Group
- Hong Kong
- Permanent
- Full-time
- Minimum 5 years' secretarial experience
- Fluent in English and Mandarin
- Support Director-level and team coordination
We are seeking an experienced and professional Secretary to provide high-level secretarial and administrative support to a Director and selected team members. The ideal candidate will be detail-minded, well-organized, and capable of handling multiple priorities in a fast-paced environment.
Responsibilities:
- Provide full spectrum secretarial and administrative support to Director and assigned team members
- Manage calendars, arrange meetings, appointments, and conference calls
- Prepare meeting materials, reports, and presentation documents
- Handle business correspondence in English and Chinese
- Coordinate with internal departments and external parties to ensure smooth communication and workflow
- Assist in travel arrangements, expense claims and other logistics
- Maintain proper filing systems and handle confidential information with discretion
- Perform other ad hoc duties as assigned
- Minimum 5 years' relevant secretarial or administrative experience, preferably supporting Director or senior management
- Excellent command of written and spoken English, Mandarin and Cantonese
- Proficiency in MS Office applications (Word, PowerPoint, Excel, Outlook)
- Strong interpersonal and communication skills, able to liaise effectively at all levels
- Mature, detail-oriented, organized, with strong sense of responsibility
- Able to work independently and handle multiple tasks under time pressure