Assistant Manager, Facilities Management
- Hong Kong
- Permanent
- Full-time
- Assist to provide professional standard of facilities management (FM) including procurement and operational matters from Corporate Real Estate and Services (CRES) aspects of office and customer facing premises with cost effectiveness and efficiency
- Coordinate with peers and outsourced teams/ vendors in delivering day-to-day facilities operations in a risk-free workplace
- Support office administration, for example mailroom operation and follow up repair & maintenance works, minor projects to suit business needs
- Assist to procure FM services including vendor sourcing, raise purchase order, onboarding in compliance with internal procurement policy & procedure
- Coordinate with internal and external parties to execute the office FM services setup and maintenance such as internal fabric/ facilities, MEP services, AV, security/ access systems, telecommunication services, etc.
- Develop, co-ordinate and promote effective ESG/ sustainability initiatives to reduce company’s impact on the environment, society and economy including data collection & reporting
- Assist to manage minor restack and desk move projects and contractual matters
- Support and coordinate FM business continuity plan and perform emergency duty outside working hours as necessary
- Handle ad-hoc tasks as assigned by superiors
- Degree preferred in Facilities Management / Environmental Science/ Sustainability / Business Administration or a related discipline with 5+ years’ solid facilities management experience working in financial institutions
- Possess experience to manage office space portfolio of 100,000 sq. ft. or more in multiple locations
- Sound experience in supervising 3rd party vendors
- Analytical, confident and problem solving with critical thinking
- Assist in budgetary preparation and expense tracking and recommend for cost saving measures
- Fluency in Chinese and English business communication, both verbal and written
- Technology savvy but not limited to MS Office applications
- FM knowledge most preferable, ideally with relevant qualifications
- Technical knowhow, good sense of market knowledge from FM & procurement perspectives
- Heath and safety background a plus e.g. 1st aid certification
- Knowledge in relevant statutory regulations/ ordinances/ code of practice
- Strong negotiation and supplier relationship management skills
- Effective incident management & reporting skill
- Work independently, self-motivated & proactive, be responsible and think ahead, able to work under pressure including irregular hours of working
- A detail oriented, confident and with innovative thinking (“Dare to be Different”)
- Strong commitment to deadline, always motivate peers & respectful to others
- Effective communication and interpersonal skills
- Willing to accept challenges & adapt to changes