Assistant Procurement Manager (Facilities Management)

• Oversee the end-to-end Request for Quotation (RFQ) process, including preparing documentation, evaluating bids, and recommending suppliers in accordance with company policies and best practices.
• Collaborate closely with contractors, suppliers, and the Facilities Management (FM) team to ensure operational requirements and technical specifications are consistently met.
• Identify cost-saving opportunities by sourcing and qualifying alternative suppliers, expanding the company’s sourcing base, and negotiating favorable terms and conditions.
• Provide technical support and on-the-job training to procurement team members, particularly relating to building services, maintenance projects, and renovation works.
• Develop, implement, and refine procurement policies and procedures to improve process efficiency, transparency, and compliance with organizational standards.
• Utilize e-procurement systems and ERP platforms to manage supplier databases, track procurement activities, and generate analytical reports for management review.
• Cultivate strong relationships with internal stakeholders and external vendors, acting as a key point of contact to resolve issues and drive collaboration.
• Monitor market trends, product developments, and regulatory changes to inform procurement strategies and ensure the company remains competitive and compliant.
• Support contract negotiations, vendor evaluations, and risk assessments to safeguard organizational interests and maintain service continuity.

• Bachelor’s degree or above in Procurement, Supply Chain Management, Business Administration, Engineering (Building Services, Mechanical, Electrical) or a closely related discipline.
• Minimum of 8 years of progressive experience in procurement, facilities management, or a similar field.
• At least 3 years in a managerial or supervisory capacity, leading cross-functional teams and managing procurement projects of varying complexity.
• Strong understanding of technical specifications, engineering drawings, or equipment requirements.
• Extensive hands-on experience with the full Request for Quotation (RFQ) and vendor management processes.
• Prior experience working within government, public sector organizations, or large corporate environments will be considered a strong asset.
• Excellent command of English, both written and verbal, with proven ability in drafting procurement policies, procedures, contracts, and workflow documentation.
• High level of proficiency in MS Office applications, SAP, and project management scheduling tools (e.g., MS Project, Primavera).
• Familiarity with e-procurement systems and ERP platforms.
• Strong people management and team supervision skills, with a track record of mentoring and developing talent.
• Demonstrated ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Exceptional organizational skills, attention to detail, and an analytical mindset.
• High standards of integrity, respect for confidentiality, and a professional, proactive approach to problem-solving.
• Proven negotiation, stakeholder management, and conflict resolution skills.

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