Personal Assistant

The Hong Kong Institute of Bankers

Central and Western District, Hong Kong
Permanent
Full-time

4 days ago

The Hong Kong Institute of Bankers (HKIB) is a professional organisation in Hong Kong established in 1963. The institute is devoted to enhance the competitive edge of members in the banking and financial industries through the provision of quality education, training and examinations relevant to their needs.
We are now looking for:Are you a highly organised professional with a passion for supporting senior leadership? We are looking for a proactive and detail-oriented Personal Assistant to provide top-level secretarial and administrative support to our Chief Executive Officer (CEO) and Chief Institute Development Officer (CIDO).This is a dynamic role that requires agility, discretion, and the ability to manage a fast-paced, ever-changing schedule with complex priorities. If you thrive in a high-trust environment and enjoy working closely with senior executives, we would love to hear from you.Job Responsibility

Manage and prioritise a demanding daily schedule for the CEO and CIDO, handling frequent changes and competing priorities.
Coordinate meetings and events with internal teams and external senior stakeholders.
Prepare business correspondence, meeting minutes, and management reports with precision and professionalism.
Follow up on internal and external matters to ensure timely execution and alignment.
Organise travel arrangements and meeting logistics, sometime across multiple time zones.
Handle confidential documents and sensitive information with discretion.
Support institute-wide initiatives, including HR and corporate events & projects.
Take part in ad hoc assignments and special projects requiring independent judgement and quick turnaround

Job Requirements

A university degree is preferred.
At least 3 years of experience supporting senior management as a Personal Assistant or Executive Secretary.
Excellent written and spoken English and Chinese; Putonghua is a plus.
Professional, mature, and approachable with strong integrity and discretion.
Outstanding interpersonal and communication skills.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Chinese word processing.
Familiarity with AI tools and digital platforms to boost productivity.
Highly organised, detail-oriented, and able to manage multiple complex priorities independently.

Interested parties may send your application with your resume by clicking "Apply Now".Applicants are welcomed to visit our website www.hkib.org for further information about the institute.Data collected will be used for recruitment purposes only. Personal data provided by job applications will be used strictly in accordance with the Personal Data (Privacy) Ordinance. We regret that only the shortlisted candidates will be notified.

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