Term Executive Assistant II

Vocational Training Council

  • Chai Wan, Hong Kong
  • Permanent
  • Full-time
  • 1 month ago
  • Apply easily
Recruit Ref: L059572202
Posting Date: 2025-07-31Vocational Training CouncilVIBRANT AND VITAL VTCVTC is a vocational and professional education and training provider established in Hong Kong in 1982. With some 200,000 students across our 14 member institutions, this not only makes us VIBRANT but VITAL to the Hong Kong educational landscape. We provide a spectrum of opportunities through multiple pathways for graduates to determine their own destination, whether it is employment or further studies. If you believe that the provision of a valued choice for learners to acquire the values, skills and knowledge for lifelong learning and enhanced employability is a worthy mission, then consider joining us.Term Executive Assistant IISchool for Higher and Professional Education (SHAPE)參考編號 : O/SHAPE(CO)/Term_EA2/07/25The School for Higher and Professional Education (SHAPE) is a self-financed arm of the Vocational Training Council (VTC). It offers top-up bachelor degree programmes to VTC’s Higher Diploma graduates and other sub-degree holders in collaboration with overseas universities. Applications are now invited for Term Executive Assistant II post at SHAPE.Major Duties:(a) To provide support in one or more of the following areas:
(i) general / course administration;
(ii) student affairs and student admissions;
(iii) supplies and stores administration;
(iv) human resources administration;
(v) course promotion or event organisation; and
(vi) data input and filing duties;
(b) To assist in website maintenance; and
(c) To draft simple correspondence and handle enquiries.Requirements:(a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
(ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
(iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR
(iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
(v) A recognised Associate Degree / Higher Diploma or above.
  • Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
(b) Good command of English and Chinese, preferably with knowledge of Putonghua ;
(c) Proficiency in the use of computer software applications, including MS Word, Excel, PowerPoint, Teams and Chinese word processing;
(d) Good communication, interpersonal and organisation skills;
(e) Detail-minded, able to work independently and be a good team player;
(f) Candidate(s) who possess knowledge / skills in Adobe software, e.g. Illustrator and Photoshop, would have an advantage; and
(g) Preference will be given to applicants with relevant work experience.Notes:(1)The appointee(s) will be initially posted to one of the SHAPE Offices located at Chai Wan, Shatin, Wan Chai, Tiu King Leng, Tuen Mun or Tsing Yi.(2)The appointee(s) may be required to perform duties outside normal office hours and/or work on shift duty.Application Procedures :A completed application form [VTC-1 (Rev. 11/2024)], together with a full curriculum vitae, should be sent to the School for Higher and Professional Education (Central Office), Room S604, Lee Wai Lee Building, 30 Shing Tai Road, Chai Wan, Hong Kong or by email to . Please specify on the envelope or in the subject of the email, whichever is appropriate, the reference of the post being applied for.Closing date for application: 12 August 2025Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.The Council reserves the right not to fill the post(s).Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

Recruit Online