We are seeking a Administrative Assistant to support the office on tasks related to reception coverage, administration, operation, human resources and secretarial services.Key Responsibilities:Secretarial Services: Provide professional and timely secretarial support to attorneys and staff, including drafting memos, correspondence, and filings.Meeting and Event Logistics: Coordinate and manage logistics for internal and external meetings and events, including arranging venues, catering, and audiovisual requirements.Office Supplies & Snack Orders: Maintain inventory of office supplies, snacks, and refreshments, and coordinate procurement to ensure timely replenishment.Data Entry: Accurately input and maintain data in various administrative systems and databases.Law Society Assistance: Assist attorneys and staff in preparing materials and applications related to compliance with local law society or bar association requirements.Reception Coverage Services: Provide front-desk support as needed, greeting clients and visitors with professionalism and warmth.Administrative Support: Perform general office administrative duties, including filing, photocopying, scanning, and other ad hoc tasks.Qualifications:1-2 years of relevant experience preferably in legal/professional services industryHighly proficient in written and spoken English and MandarinStrong team player with excellent communication and customer service skillsStrong attention to detail and highly organizedPleasant, confident, approachable, proactive and professionalFlexibility to work varied hours as neededFor further details, please contact Wilfred Yu or send across your details to wy@charlottefrank.comJob Code: WY/64468Personal data collected will be used for recruitment purposes onlyBy applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy
